How To Plan A Kick-Ass Bridal Shower

Whilst merrily cruising Pinterest this weekend, I came across a number of pins about bridal shower ideas, games and decorations, and I have a number of tips and suggestions I’d like to share with you here.

As with all aspects of a wedding, there are no rules. You make it the way you – and the bride – want it to be.

In all likelihood you are the maid of honour, and you may never have planned a kitchen tea before! Rule number one – DON’T PANIC! You can probably rope in the bride’s mom and the bridesmaids to help you with the party.

The most important thing to do, first and foremost, is to ASK the bride-to-be what kind of party she would like!
All too often I have seen brides have attention lavished on them at a champagne breakfast, smiling politely, whilst wishing they could have had the spa day or boot camp-themed blowout they really wanted.
If she’s not one for dressing up and party games, keep this in mind whilst you’re planning her party. And it is HER party. Keeping the guests happy is secondary to making sure the guest of honour has happy memories.
And if the bridal-couple-to-be would like a joint party, then do that! Arrange the kind of bash where men and women will be comfortable celebrating the coming nuptials.

So what is the difference between a kitchen tea, a bridal shower, a bachelorette, a pamper party and a hen party?
For any of these parties, the guest list should consist of the female wedding guests, and its very bad manners to invite someone to the shower if they are not on the guest list for the actual day.
Just as an aside, these parties traditionally exclude children mainly because the nature of the conversation and gifts can be of an adult nature, but as I already said – there are no rules.
A kitchen tea, bridal shower or wedding shower is essentially the same kind of party. They are usually held early in the day and the gifts consist of items the bride or couple will need in their new shared home, and this is most likely the party that you would invite the mom, mother-in-law-to-be, grandmothers and aunts to attend. You may not want to have kinky toys and underwear on display when granny darling is in attendance.
A bachelorette party or hen night is usually reserved for the younger wedding guests, or for the bridal party alone, and it can take place straight after the kitchen tea, or it can be arranged on a different day entirely. Its a girls’ night out kind of do, and the gifts often reflect this with sexy underwear and so on.

When it comes to surprising a bride-to-be with a party of any kind, think about what kind of person your bride-to-be is. Planning a wedding can be stressful, whether or not you have a wedding planner. If your bride-to-be is someone who has every moment of her wedding day scheduled to the minute, she may not enjoy a surprise party.
You can surprise her with a theme and decorations and gifts, but at least give her a heads’ up on the date so she can put on some make up and get dressed nicely. She is most likely going to be photographed after all and she will want to look her best.

With party games, there are loads of them that can make a shower fun for the guests and the guest of honour, like Don’t Say Wedding and Mad Libs, but remember that if you want to play games and hand out prizes- quizzes and crosswords and puzzles mean someone is going to have to sit and check them in order to pick a winner- missing out on the fun whilst they do. Games where the guest of honour can quickly choose a winner are best.

Keeping track of who brought what gift can be tricky. You can get someone to make notes as the gifts are opened – if you open them at the party at all – but if you’re getting the bride-to-be to guess who its from or what is inside this could get confusing.
The coolest shortcut I ever came up with was getting the guests to write down their gift’s contents in the guestbook along with their wishes and advice for the new bride or for the couple! That way there will be a proper record for her to look back on and write thank you notes with.

For the guests, there really is only so many times you can say “Ooohh…” and “Thats beautiful…” whilst your bride unwraps her gifts!
Try mixing it up!
This does mean you- as the organiser- may have to keep an eye on the proceedings and play the role of emcee, declaring it game time or  stopping the unwrapping process to get everyone to top up their refreshments. And even if you aren’t playing any games, taking a break to fill teacups and cake plates means people mingle a little and get to talk to the bride.
And if you’re not big on “public speaking” then perhaps ask someone to do it for you.

An ecstatic guest of honour and happy guests is the aim of the game!
Good food and mingling is a HUGE step in the right direction- get the balance right and you don’t need expensive party favours and decorations!

Rock The Frock!!

I am going to get to wear my wedding dress again!!

We’re having a “multi-bride trash the dress picnic”!

On Saturday November 26th, the fabulous Jeanette Verster will be the official photographer for myself and three other brides as we rock our wedding dresses on a picnic in the Walter Sisulu National Botanical Garden!

Picnic food, blankets, cushions… Its going to be so awesome!

If there are any photographers who would like to come and try their hand at photographing something different, you’re more than welcome to join us too! Leave a comment and I’ll send you more details of time and such.

I am so excited! This will be my third trash-the-dress shoot and the fifth time I’ll be wearing my wedding dress!

If anyone isn’t sure what “trash the dress” or “rock the frock” is, you can read about it here: Wikipedia

Good To Know

The majority of venues you visit will provide you with a list of preferred suppliers and service providers.

These suppliers and service providers however, are not necessarily the best in the business. They may also not have been vetted by your venue as reliable or efficient.

In many cases, the people on a venue’s “preferred supplier” list have paid to be there, so do not assume that a “preferred supplier” list contains your best options.

Surprising Hidden Costs…

If you are planning on having a wedding cake with lots of tiers that looks gawjiss and divine and is just the most fabulous thing on earth, you may want to keep the following in mind.

Check with your venue whether they will charge you to cut it into pieces for you after you’ve done the cake cutting ceremony and had pictures taken! Some venues will charge you for this service.

This is one of the reasons cupcakes continue to grow in popularity.

Looking At A Venue?

As a wedding planner I am beyond particular, so when I am looking at a wedding venue I have a long list of questions I ask. Many of these questions will be answered in conversation with the venue staff, and some will be non-applicable for your wedding.

I must stress that if a wedding venue can not find the time to have you visit with a set appointment and someone to meet with, then you should remove them from your “potential venue” list. Any venue that claims to be too busy to be able to make an appointment to see you and show you around their premises clearly doesn’t need your money.

Here are the questions I ask when viewing a venue:

  • Are the candelabra included in the venue hire (check what is available for look and quality)?
  • Are there adequate bathroom facilities?
  • Are there enough chairs for the ceremony venue or will you need to hire more?
  • Are there other weddings taking place on the same day?
  • Are there restrictions for photography?
  • Are waiters and barmen included in the venue hire?
  • Can you get dressed on the premises, is this room included in the venue hire (if you’re doing everything in one location) and what time can you get there to begin preparation?
  • Can you spend your wedding night on the premises and is it included in the venue hire?
  • Can you use your own suppliers and vendors?
  • Do you allow candles and open flames (this also applies to fireworks, flying Chinese lanterns, candle-lit walkways)?
  • Do you have noise restrictions (this sometimes happens if residences have been built up around a venue since it was opened)?
  • Does the venue have a a problem with you bringing a coordinator with you (keep in mind that a wedding venue’s own coordinators are looking after the venue, not the bride)?
  • Does the venue have a coordinator you can work with (keep in mind that a wedding venue’s own coordinators are looking after the venue, not the bride)?
  • Does the venue supply a PA system?
  • How far is it from the ceremony venue from the reception venue?
  • How far is the parking from the ceremony venue?
  • How far is the parking from the reception venue?
  • If you’re thinking of an outdoor ceremony and reception, is there an adequate back-up plan at the venue?
  • Is confetti/ rice/ streamers allowed after the ceremony?
  • Is cutlery and crockery included in the venue hire (check what is available for look and quality)?
  • Is decorative draping included in the venue hire (check what is available for look and quality)?
  • Is it pretty enough to take photographs (try to visit the venue at the same time of year and time of day as you plan to get married, summer flowers and greenery are often gone in winter)?
  • Is it wheelchair accessible?
  • Is table linen included in the venue hire (check what is available for look and quality)?
  • Is the clean-up fee included in the venue hire?
  • Is the dance floor big enough once the tables have been set up (5mx5m is usually enough)?
  • Is the venue available for your date?Is the venue big enough for your wedding (or too big)?
  • Is the venue easy to find?
  • Is there a generator?
  • Is there a minimum requirement for food and beverages, and are there consequences for not fulfilling the minimum?
  • Is there a payment schedule option?
  • Is there enough secure parking on the premises and is it included in the venue hire?
  • Is there space for the band/ DJ in the reception venue after the tables are set up?
  • What is the cancellation policy?
  • What is the corkage fee (a bottle of wine per table can be costly as you pay for each one opened and not everyone drinks wine, consider letting people order it if they want it)?
  • What is the expected turn-around time for communication during the planning process?
  • What time can set up begin?
  • What time does the venue close at night and are there overtime charges?

Apart from this long list, I suggest you ask for a sample contract to read through before they draw one up for you.