Archive for the Category » the wedding planner «

Kind Of A Downside Of Wedding Planning… For Me At Least…

I spend weeks after each wedding analysing the event in minute detail!

I have a file that I keep notes in- for myself and for future clients- to refer to when planning all kinds of different weddings.
Its for me to make sure I can avoid or leap over any possible hurdle, and make contingency plans that are easy on the venue and the bride, whilst at the same time not ruining the couple’s vision of their perfect day.

A postmortem of the event is productive and yields results and I can give constructive feedback to the venue and the service providers to aid them in the future, but I find I beat myself up a little over things I should have done differently… Woulda-coulda-shoulda and all that.

In essence, I don’t sleep well for a few days before the wedding as I go over my plans and schedule again and again, and then for several days after the wedding as well!

Its just as well I love what I do! Even if I am a guest at a wedding my inner coordinator comes out and I find myself wanting to straighten candles and all sorts of things!

Just call me co-ordi-zilla!

#GingerGooseWedding at River Place

After more than a year in planning, with both of them living in Cape Town for most of that year, Heidi and Shaun’s wedding was simply wonderful, and with a bride as beautiful and as happy as Heidi, it couldn’t possibly have been any other way.

In case you’re wondering, their wedding is hashtagged in social media as #GingerGooseWedding because Shaun is a ginger, and Heidi’s maiden name means she’s been called “Snowgoose” for at least as long as I’ve known her. They even had a special ginger and gooseberry jam made up as their wedding favour!


Planning this wedding with Heidi was extra special for me as Heidi and I have been friends for a few years, and my husband and I were guests at the wedding so I got to the bridal shower as well. Seeing Heidi in her gown for the first time gave me goosebumps! She looked incredible!

Heidi and Shaun both wanted a relaxed, easy going vibe for their guests, and they decided on a picnic with an exquisite choral and seafoam colour scheme lending itself beautifully to the spring weather!
During her planning, Heidi had several Pinterest boards that she used to document her inspiration for her wedding, and when we spoke to potential suppliers for decor, make up, hair styling and clothing, she included links to her Pinterest boards so that everyone could see what she had in mind. It was really helpful and I think there may be a few new Pinterest users as a result. 

Heidi and Shaun carried a Scrabble theme throughout their wedding, from their engagement announcement and their save-the-date, to their wedding favours, and even the wedding cupcakes! And they very cleverly saved themselves a lot of money by using electronic invitations, only making up traditional invitations for special family members.
Heidi also sourced several items herself while on a business trip in the UK, like the suits worn by the groom and his entourage, the tutu worn by her little niece and her divine seafoam green, Chantilly lace covered, high heel shoes!

The search for the right venue was over quite quickly. It couldn’t be too too far away, it had to be pretty, have good food, be able to do a picnic wedding and of course- fit their budget. Heidi loved River Place the first time she saw it, and as soon as Shaun was in Gauteng again they went to see it together and that was it. They didn’t look at another venue!

There was only one person Heidi wanted to see about making her and her bridesmaids’ dresses and as always, Marieks’ work was beyond reproach! There is never a stitch out of place and I am sure you will agree that the bride and her entourage look incredible! 

Then we started talking to decor suppliers, hairstylists and make up artists. Scheduling appointments for Heidi for her dress fittings, meetings, make up and hair trials, decor mock ups and so on was tricky as she was only in Gauteng once a month for a week – and she had  lot of work to do in that week as well so it wasn’t easy for her to get time off. But we did it!


The ceremony took place outside, with a backdrop of origami geese framing the couple as they said their vows. From there the guests went to a huge lawn next to the Hennops River, set with picnic blankets, scatter cushions, bean bag chairs, picnic baskets, vintage decor, and cocktails in mason jars!

Heidi changed out of her gorgeous lace high heels into a pair of seafoam green Converse sneakers so that she could be comfortable on the picnic lawn and then the newlyweds were seated on a couch – which was how they met – and all the family and group portraits took place on and around the couch.


As usual, when I am running around on the wedding day, I didn’t get around to taking many pictures at all, but you must click through to photographer Jeanette Verster’s blog and Facebook page to see how she captured the day. 

Second Shooter: Nicole du Toit
Venue: River Place
Cake and cupcakes: The Cupcake Lady
Bride’s gown and bridesmaids dresses: Marietjie Oelofse Couture
Decor and flowers: Authentic Events
Bride’s hair: Lasting Reflections
Bride and bridesmaids make up: Godiva
Ginger and Gooseberry jam wedding favours: The Good Food Company

Tanya and Peter Get Married

This Sunday past, I had the priviledge of spending the day with Tanya as her wedding co-ordinator!

Since Tanya planned her own wedding, spending her wedding day with her meant that I was there to field phone calls, ensure all her service providers arrived and completed their tasks on time, and that her time frame was adhered to as much as possible. I was also there to fetch anything that may have been forgotten, keep an eye on lipstick, pin boutonnieres on lapels, help carry photographer’s equipment if I could, and ensure that gifts were carried to cars and luggage moved from the ready room to the bridal suite at the end of the day.

I had THIS much fun, and it was such a beautiful wedding. Tanya’s beautifully understated elegance and eye for detail was on show everywhere you looked, from the table decor to her wedding gown.

I got to work with two fabulous photographers on the day too- Jeanette and Alana are quite a team and I can’t wait to see their photos. Oakfield Farm’s fabulous staff were really on their game too- thank you Edison and Patience.

Here are some of my photos from the day, though I don’t get to take many whilst I run around!

Photographer – Jeanette Verster

Second Shooter – Alana Meyer

Venue & Catering – Oakfield Farm

Cake – Dilene from Salon de Culinaire

Bride’s gown and MOH’s cocktail dress – Marietjie Oelofse Couture (marieks12 on Twitter)

Stationery and table decor – Michelle from Evergreen Design

Photo booth – The Photo Corner

Decor and flowers – Flower Creations

Hair and make up – Frances and Lizelle from SLM Hair Design

The Wedding Planner’s Kit!

I’m sure you’ve all heard about the bride’s survival kit for her wedding day? Well, a wedding planner also has a kit that she- or he- has with her on a wedding day! Its chock-a-block with a long list of things to cover every possible emergency!

Here’s the list of things I have in my kit:

  • Wall plug adapter
  • Spare plugs- two and three prong
  • 5M extension chord
  • Torch
  • Tape measure
  • Insulation tape
  • Small hammer
  • Small screwdrivers- phillips and flat
  • Cable ties
  • Pliers
  • Bulldog clips- small and large
  • Sellotape (on a dispenser)
  • Postit notes
  • Ballpoint pens
  • Roller ball
  • Fine liner
  • Stapler and staples
  • Ruler
  • Clutch pencils & refills
  • Eraser
  • Sharpener
  • Tippex
  • Highlighters
  • Prestik
  • Bostik
  • Pritt
  • Drawing pins
  • String
  • Superglue
  • Scissors
  • Tweezers
  • Lip gloss/ lip ice
  • Breath mints/ gum
  • Small first aid kit
  • Rescue remedy
  • Toothpicks
  • Toothpaste
  • Toothbrush
  • Mouthwash
  • Dental floss
  • Tampons
  • Panty liners
  • Earbuds
  • Sewing kit & pins
  • Heel tips
  • Lighter/ matches
  • Business cards
  • Batteries
  • Clipboard
  • Calculator
  • Rubber bands
  • Tissues
  • Stockings
  • Deodorant/ roll on
  • Wet wipes
  • Hair clips/ slides
  • Hairspray
  • Shoe liners/ inner soles
  • Painkillers
  • Nail glue & file (or manicure kit)
  • Nail polish remover
  • Cotton wool
  • Clear nail polish
  • Eyeliner
  • Mascara
  • Blush
  • Sweets/ Energy Bar
  • Small mirror
  • Earring butterflies
  • Hand sanitizer
  • Pretty pen for register signing
  • False eyelashes
  • Big umbrella
  • A4 paper
  • Penknife
  • Lost filling/ crown repair kit
  • Bioplus (or some such energy booster) :)
  • Throat lozenges
  • Peaceful sleep
  • Shoe laces
  • Hair elastics
  • Permanent marker